| Name of Field |
Type |
Description |
Format |
File Format |
Radio buttons |
Select one of the following options:
InDesign
Tagged: Select this option to export your brochure
information as a .txt file that you can then import into Adobe
InDesign. XPress
Tagged: Select this option to export your brochure
information as a .xtg file that you can then import into Quark
XPress.
Once you have selected a file format, the default
Page Header, Prefixes,
and Suffixes in the Options section below automatically
update to work with the software that you have selected. |
Filters
Specify any filters that you want to use to narrow down the
activities that will be included in your brochure export. |
Activity Name |
Text |
Full or partial name of the activity. |
Activity Number |
Text |
Full or partial number of the activity. |
Department |
Text |
The department of the activity. |
Activity Category |
Dropdown list |
The category of the activity. |
Activity Other Category |
Dropdown list |
The activity other category of the activity. |
Activity Type |
Dropdown list |
The activity type of the activity. |
Supervisor |
Dropdown list |
The supervisor of the activity. |
Instructor |
Dropdown list |
The instructor of the activity. |
Activity Site |
Dropdown list |
The site assigned to the activity. |
Facility |
Dropdown list |
Facility where the activity is being held. |
Available Seasons |
List |
List of seasons that can be included in the catalog filter
criteria.
To include a season in the catalog filter criteria, select a
season, then click the right-pointing arrow to move it to the
right box. |
Selected Seasons |
List |
List of seasons that have been included in the catalog filter
criteria.
To remove a season from the catalog filter criteria, select
a season, then click the left-pointing arrow to return it to the
left box. |
Activity Start Date
(From, To) |
Date |
Range of activity start dates. |
Activity End Date
(From, To) |
Date |
Range of activity end dates. |
Registration Start Date
(From, To) |
Date |
Range of activity registration start dates on the staff
(admin) site. |
Registration End Date
(From, To) |
Date |
Range of activity registration end dates on the staff (admin)
site. |
Internet Registration Start Date
(From, To) |
Date |
Range of activity registration start dates on the customer
(public access) site. |
Internet Registration End Date
(From, To) |
Date |
Range of activity registration end dates on the customer
(public access) site. |
Status |
Dropdown list |
The status of the activity. |
Options |
| Export Language |
Dropdown list |
Select the language in which to export the brochure. |
| Page Header |
Text |
The text of the Page
Header is inserted at the beginning of the brochure export.
It corresponds to the File Format
that you have selected above.
You can modify the default Page
Header text if you want to change its content prior to
exporting your brochure information. Refer to the documentation
for your publishing software for more information about understanding
and modifying specific syntax. |
| Include |
Dropdown list |
Specify whether you want to include activities,
sub-activities, or both in your brochure export:
Activities
and Sub-Activities: Default option. Activities
Only: Only activities that have no parent activities
are included in the export. Sub-Activities
Only: Only activities that have a parent activity are
included in the export. |
Sort by
The Sort by subsection
determines how the activities in your brochure export are categorized.
You can group your activities by activity category, activity other
category, or both.
For example: To group your activities first by activity category
and then by activity other category, select Activity
Category for the Fields
column in the first row, and select Activity
Other Category for the Fields
column in the second row. In the exported brochure, all the activities
with the same category will be grouped together, and within each
of those groups all of the activities with the same activity other
category will also be grouped together. |
| Prefix |
Text |
The Prefix
text corresponds to the File
Format that you have selected above.
You can modify the default Prefix
text if you want to change its content prior to exporting your
brochure information. Refer to the documentation for your publishing
software for more information about understanding and modifying
specific syntax. |
| Label |
Text |
Enter any text that you want to insert as a label
in front of this field.
For example: If one of your activity categories
is called "Fitness", and you choose a label of "Category:",
then in your brochure all of your fitness activities will be grouped
under the heading: "Category: Fitness".
If you do not want any label text to appear in
front of your category names, leave this box blank. |
| Fields |
Dropdown list |
Specify whether you want to group your activities
by Activity Category and/or
by Activity Other Category.
The activities will be grouped according to the
order of the Fields that
you specify. The most common configuration is to group first by
Activity Category and
second by Activity Other Category. |
| Suffix |
Text |
The Suffix text
corresponds to the File Format
that you have selected above.
You can modify the default Suffix
text if you want to change its content prior to exporting
your brochure information. Refer to the documentation for your
publishing software for more information about understanding and
modifying specific syntax. |
Group Activities by
The Group Activities by
subsection determines the next category to use to group your brochure
activities within the
categories that you specified in the Sort
by section above.
For example: If you used the Sort
by section to specify that your first level brochure heading
is the Activity Category
and the second level brochure heading is the Activity
Other Category, then you can use the Group
Activities by section to specify a third level brochure
heading such as Activity Name.
In this example, if for each activity name in the brochure you
want to display both the name and then the description, then select
Activity Name for the
Fields value in the first
row, and Description for
the Fields value in the
second row. The exported brochure will group all activities that
have the same activity name and description together and will
display them in categories using the activity name as the heading
and the description on the next row.
Activity names will be sorted alphabetically within each category. |
| Prefix |
Text |
The Prefix
text corresponds to the File
Format that you have selected above.
You can modify the default Prefix
text if you want to change its content prior to exporting your
brochure information. Refer to the documentation for your publishing
software for more information about understanding and modifying
specific syntax. |
| Label |
Text |
Enter any text that you want to insert as a label
in front of this field.
For example: If one of your fields is Activity
Name and its label is "Name:", then each activity
name that appears as a group heading in your brochure will have
the text "Name:" in front of it.
If you do not want any label text to appear in
front of your field names, leave this box blank. |
| Fields |
Dropdown list |
Specify Fields
in the order that you want them to display in the export.
To specify additional fields, click the + button to the right of an
existing row. |
| Format |
Dropdown list |
The Format
list displays only in some cases, depending on what you have selected
in the Fields value to
the left.
If the Format
list is available, then you can use it to specify the format that
you want to use to display the value in the Fields
column. |
| Suffix |
Text |
The Suffix text
corresponds to the File Format
that you have selected above.
You can modify the default Suffix
text if you want to change its content prior to exporting
your brochure information. Refer to the documentation for your
publishing software for more information about understanding and
modifying specific syntax. |
| Visible |
Checkbox |
Specify whether or not you want this field to be
visible in your brochure export.
For example: If you want to select a field to
group your activities but not display that field in the export,
then clear this checkbox. |
| +/x |
Buttons |
Click +
to add a new row after the current row so that you can specify
a new field.
Click x to delete the
current row. |
Group Activities further by
Use the Group Activities further
by subsection to group your activities within
the categories that you specified in the Group
Activities by section above.
For example: If you have selected Activity
Name and Description
as your Fields in the
Group Activities by section
above, and if you have multiple activities with the same activity
name and description, then you can use the Group
Activities further by section to further group these activities
by age within each activity name category. To do this, select
Ages as the Fields
value in the first row. In this example, all activities for ages
6 years to 9 years will appear together, and all activities for
ages 10 years to 12 years will appear together.
In this example, specify additional fields for any information
that you want to appear next to the ages in the group header,
such as Key Fees Total
and Number of Dates.
The groups that you specify here will be sorted alphabetically
according to the values in the Fields
column: sorting first by the value in the first row, then by the
value in the second row, and continuing on until the final row. |
| Prefix |
Text |
The Prefix
text corresponds to the File
Format that you have selected above.
You can modify the default Prefix
text if you want to change its content prior to exporting your
brochure information. Refer to the documentation for your publishing
software for more information about understanding and modifying
specific syntax. |
| Label |
Text |
Enter any text that you want to insert as a label
in front of this field.
For example: If one of your fields is Ages
and its label is "Age:", then each age range that appears
as a group heading in your brochure will have the text "Age:"
in front of it.
If you do not want any label text to appear in
front of your field names, leave this box blank. |
| Fields |
Dropdown list |
Specify Fields
in the order that you want them to display in the export.
To specify additional fields, click the + button to the right of an
existing row. |
| Format |
Dropdown list |
The Format
list displays only in some cases, depending on what you have selected
in the Fields value to
the left.
If the Format
list is available, then you can use it to specify the format that
you want to use to display the value in the Fields
column. |
| Suffix |
Text |
The Suffix text
corresponds to the File Format
that you have selected above.
You can modify the default Suffix
text if you want to change its content prior to exporting
your brochure information. Refer to the documentation for your
publishing software for more information about understanding and
modifying specific syntax. |
| Visible |
Checkbox |
Specify whether or not you want this field to be
visible in your brochure export.
For example: If you want to select a field to
group your activities but not display that field in the export,
then clear this checkbox. |
| +/x |
Buttons |
Click +
to add a new row after the current row so that you can specify
a new field.
Click x to delete the
current row. |
Activities Columns
Use this section to display any additional information about
your activities that has not already been included in one of the
group fields above. This information will appear in columns within
the group categories that you have specified.
For example: If row 1 = Weekdays,
row 2 = Start Date, row
3 = Start Time, row 4
= End Time, row 5 = Location, row 6 = Activity
Number, then weekdays will appear in the first
column, followed by the start date, start time, end time, location,
and lastly the activity number.
Within each of the groups that you specified above, activities
will be sorted alphabetically according to the field that you
specify the Sort by option
for. In this example, if you select the Sort
by option for the Location
row, then the activities will be sorted alphabetically by location
in the brochure. |
| Prefix |
Text |
The Prefix
text corresponds to the File
Format that you have selected above.
You can modify the default Prefix
text if you want to change its content prior to exporting your
brochure information. Refer to the documentation for your publishing
software for more information about understanding and modifying
specific syntax. |
| Label |
Text |
Enter any text that you want to insert as a label
for this field. The label will appear as a column header.
For example: If one of your fields is Location
and its label is "LOCATION", then each activity in your
brochure will display its location in a column with "LOCATION"
as a column header.
If you do not want any label text to appear as
a header for this column, leave this box blank. |
| Fields |
Dropdown list |
Each field corresponds to a column of information.
Specify Fields in the
order that you want them to display in the export.
To specify an additional column, click the + button to the right of an
existing row. |
| Format |
Dropdown list |
The Format
list displays only in some cases, depending on what you have selected
in the Fields value to
the left.
If the Format
list is available, then you can use it to specify the format that
you want to use to display the value in the Fields
column. |
| Suffix |
Text |
The Suffix text
corresponds to the File Format
that you have selected above.
You can modify the default Suffix
text if you want to change its content prior to exporting
your brochure information. Refer to the documentation for your
publishing software for more information about understanding and
modifying specific syntax. |
Sort by |
Radio button |
Specify the field/column that you want to use to
sort your activities. |
| +/x |
Buttons |
Click +
to add a new row after the current row so that you can specify
a new field.
Click x to delete the
current row. |
