Name of Field |
Type |
Description |
Event
Details section |
| Event Name |
Text |
The name of the event. Up to100 characters.
Required. |
| Schedule Type |
Dropdown list |
The schedule type to associate with this event.
Required. |
Booking
Items section |
| Copy this event to other resources |
Dropdown list |
To copy the current event schedule to other resources, click
this dropdown list, select the checkboxes next to the required
resources and then click the Apply
button. |
| Event Type |
Dropdown list |
The name of the event type for this booking. Event types
except retired event types are displayed.
Required. |
| Non-Exclusive Use? |
Checkbox |
If the selected Event Type
allows non-exclusive use, then this checkbox is available and
selected by default.
Select/unselect this checkbox to allow/prohibit the facility
to be double-booked during the same time as the reservation.
If this checkbox is selected, then:
- The total attendance in the same time period for the facility
can exceed the facility’s Maximum
Attendance at Any One Time, but the attendance for
a single booking cannot exceed the facility’s Maximum
Attendance at Any One Time.
- Facility bookings can exceed the facility’s Maximum
Capacity.
- The status of this checkbox is applied to all occurrences
in a recurring reservation.
|
| Prep Code |
Text |
Prep codes are attached to permits and used to determine the
time before and after a booking that should be blocked off for
setup or cleanup. This time is not billed to the customer. |
| Setup |
Drop down list / Input fields (numeric) |
Setup time required for the booking.
If a prep code is associated with the selected Event Type, then
the Setup field is automatically filled with the setup time configured
for the prep code. Otherwise it defaults to 0.
Optional. |
| Include setup in event time |
Checkbox |
Select this checkbox to include the setup time at the beginning
of the event time (and charge for the setup time as part of the
event).
If unchecked, then the setup time is reserved before the event
time and adds to the total duration of the reservation (but is
not charged as part of the event time). |
| Cleanup |
Drop down list / Input fields (numeric) |
Cleanup time required for the booking.
If a prep code is associated with the selected Event Type, then
the Cleanup field is automatically filled with the cleanup time
configured for the prep code. Otherwise it defaults to 0.
Optional. |
| Include cleanup in event time |
Checkbox |
Select this checkbox to include the cleanup time at the
end of the event time (and charge for the cleanup time as part
of the event).
If unchecked, then the cleanup time is reserved after the event
time and adds to the total duration of the reservation (but is
not charged as part of the event time). |
| Start Date |
Date |
Start date of the booking. |
| Start Time |
Time |
Start time of the booking. |
| End Date |
Date |
End date of the booking |
| End Time |
Time |
End time of the booking |
| Attendee |
Numeric |
The number of attendees for the facility or the instructor
(Up to 6 digits)
Required. |
| Quantity |
Numeric |
Equipment quantity (up to 6 digits).
Default: 1
Required. |
Recurring
Booking window
To create recurring bookings, click the 
icon for the required booking.
The Recurring Booking
window defines the required recurrence pattern and end date. |
| Start |
Date (and time if applicable) |
This is the first occurrence in the recurring booking. |
| Recur |
Dropdown list |
Unit used for the recurrence pattern. Daily,
Weekly, Monthly,
Full months (every day
of each month) and On selected
dates are available.
- If Daily, Weekly, Monthly
and Full months
do not apply to your required recurrence pattern, then use
On selected dates.
- If On selected dates
is selected, then click the Recur
On field and select all the required dates on the calendar.
|
| Recur every |
Numeric |
Bookings recur every this many units. Depending on the selected
Recur type, other options
may be available for you to select specific days of the week or
month. |
| Ends |
Numeric/Date |
The end of the recurrence pattern specified as:
- After
the number of recurrences
- By date
|
| Schedule notes |
Text |
Enter schedule notes to apply to every occurrence in the
recurring booking. |
