You can set payroll for your staff and instructors based on either a timesheet model or a pro-rated model.
Note: To set instructors as attended by default, set Mark all meeting dates as attended by instructor as the default on the Registration Configuration page.
Click Administration > Registration Settings > Payroll Configuration.
In the Payroll Type drop-down list, select Timesheet Model or Pro-Rated Model.
Choose one of the following:
To configure payroll settings based on a Timesheet Model:
In the Payroll Settings section, set the attendance settings:
Calculate fee per hour based on attendance?
Calculate fee per session based on attendance?
(Optional) To process modified entries within a certain time span when a payroll period is processed, enter a number of days in the Process attendance and timesheet entries up to ___ days old if their status changes box. Use this setting to include payroll entries which were previously set to be excluded.
From the Payroll Frequency drop-down list, select how often the staff and instructors are paid.
In the Start Date of First Payroll Period box, enter the start date for the first payroll period.
To configure payroll settings based on a Pro-rated Model:
Click Please configure payroll periods for parent season.
Click the season you want to configure.
In the Payroll Periods box, enter the Number of Payroll Periods.
From the Frequency drop-down list, select the frequency of payroll for the staff and instructors.
Click Save.
Click Administration > Registration Settings > Payroll Configuration.
Choose one of the following:
To set payroll periods based on parent seasons, from the Base Payroll Periods On drop-down list, select Parent Seasons.
To set payroll periods based on child seasons, from the Base Payroll Periods On drop-down list, select Child Seasons.
Click Save.
In the menu at left, click Administration > Registration Settings > Payroll Configuration to return to the Payroll Configuration page.
Choose one of the following:
To set payroll periods based on parent seasons, click Please configure payroll periods for parent season.
To set payroll periods based on child seasons, click Please configure payroll periods for child season.
Note: If the payroll periods extend beyond the related season end dates, a message dialog will pop up. Click OK to extend the payroll periods beyond the season dates. Click Cancel to keep the default payroll period date range. Payroll periods past a season end date still follow the specified frequency.
You can set the criteria for when payroll processing begins for a particular activity.
Note: The option you select here for payroll processing applies to all activities system-wide. To change the criteria for individual activities see the Activity Detail page for a particular activity.
In the Start Calculating Payroll for Activities dropdown list, select one of the following:
Option |
Description |
At the start of the season/child season (default) |
If the activity occurs within the current parent/child season, payroll processing begins when the activity begins. |
At the start of the season/child season and minimum enrollment met |
Payroll processing begins on or after the start of the parent/child season, provided the minimum number of participants are enrolled.
Once the minimum enrollment is met, the activity begins payroll processing.
ACTIVE Net uses the remaining payroll periods to determine how much to pay the instructor for each period. |
On activity start date |
ACTIVE Net uses the remaining activity dates (rather than the remaining payroll periods) to calculate how much to pay the instructor in that payroll period.
Note: If the current payroll period start date is earlier than the activity start date, the activity is not processed in the current payroll period. |
On activity start date and minimum enrollment met |
Payroll processing begins on or after the activity begins, provided the minimum number of participants are enrolled.
Once the minimum enrollment is met, the activity begins payroll processing.
ACTIVE Net uses the remaining payroll periods to determine how much to pay the instructor for each period. |
Click Save.
Return to Registration Settings