Instructor hours export report

Use this report to create a template for instructor hours data to export to an external payroll program.

Filters

Season

    1. Click the Season link to pop-up the Season List page.

    2. From the Season List page, select the seasons.

    3. Click Add All Selected. To remove the seasons, you can select the season in the list box then click Remove at the right side.

Term

    1. Click the Term link to pop-up the Term List page.

    2. From the Term List page, select the terms.

    3. Click Add All Selected. To remove the terms, you can select the term in the list box then click Remove at the right side.

Revenue Site

    1. Click the Revenue Site link to pop-up the Revenue Site List page.

    2. From the Revenue Site List page, select the revenue sites.

    3. Click Add All Selected. To remove the revenue sites, you can select the revenue site in the list box then click Remove at the right side.

Transaction Site

    1. Click the Transaction Site link to pop-up the Transaction Site List page.

    2. From the Transaction Site List page, select the transaction sites.

    3. Click Add All Selected. To remove the transaction sites, you can select the transaction site in the list box then click Remove at the right side.

Department

    1. Click the Department link to pop-up the Department List page.

    2. From the Department List page, select the departments.

    3. Click Add All Selected. To remove the departments, you can select the department in the list box then click Remove at the right side.

Instructor

    1. Click the Instructor link to pop-up the Instructor Search page and then enter some search criteria. The instructor search results will be displayed on the Select Instructor page.

    2. From the Select Instructor page, select the instructors.

    3. Click Add All Selected. To remove the instructors, you can select the instructor in the list box then click Remove at the right side.

Activity

    1. Click the Activity link to pop-up the Activity Search page and then enter some search criteria. The activity search results will be displayed on the Select Activity page.

    2. From the Select Activity page, select the activities.

    3. Click Add All Selected. To remove the activities, you can select the activity in the list box then click Remove at the right side.

Activity Type

    1. Click the Activity Type link to pop-up the Activity Type List page.

    2. From the Activity Type List page, select the activity types.

    3. Click Add All Selected. To remove the activity types, you can select the activity type in the list box then click Remove at the right side.

Activity Category

    1. Click the Activity Category link to pop-up the Activity Category List page.

    2. From the Activity Category List page, select the activity categories.

    3. Click Add All Selected. To remove the activity categories, you can select the activity category in the list box then click Remove at the right side.

Activity Start Date

    1. Click the calendar icon beside the From box and select a Beginning Date of the activity start date from the pop-up calendar.

    2. Click the calendar icon beside the To box and select an Ending Date of the activity start date from the pop-up calendar.

    3. The Day of Week field beside the calendar icon will automatically be completed.

Activity End Date

    1. Click the calendar icon beside the From box and select a Beginning Date of the activity end date from the pop-up calendar.

    2. Click the calendar icon beside the To box and select an Ending Date of the activity end date from the pop-up calendar.

    3. The Day of Week field beside the calendar icon will automatically be completed.

Options

Export Template (Optional)

Choose one of the following options from the Export Template drop-down list, to only include that output template. To specify the available output templates, see Export Templates.

Include Online Transactions?

Option to include data from transactions that were created on the customer (public access) site.

 

Note: This option is only visible to system users who do not have a multi-site user profile.

Output Type

Choose the option from the Output Type drop-down list to select the output type or format of the report, as selected from a predefined list. The available output types are Comma Delimited, Tab Delimited, Fixed Length, XML, Pipe (|) Delimited.

Include

Check one or more of the following checkboxes to include types of data to the export:

Sort by

Choose the option from the Sort by drop-down list to arrange report records as selected from a pre-defined list. The options include:

Only Show Records per Activity/Permit per Instructor?

Select this option to export a record for each activity per instructor instead of a record for each participant per activity per instructor.

 

Select this option to export one record for each of an instructor's activities.

 

Disable this option to export one record for each of an instructor's activity participants.

Added or Modified Since (Optional)

    1. Click the calendar icon beside the Added or Modified Since box and select an Added or Modified Date for the instructor hours-related data from the pop-up calendar.

    2. Enter in the Time box an Added or Modified Time for the instructor hours-related data.

    3. The Day of Week and Time fields beside the calendar icon will automatically be completed.

    4. All instructor hours-related data added or modified since that date and time will be included in the export.

Save Report Definition

    1. Enter in the Report Title box the desired report title.

    2. Click Save to save the report definition using the current report title entered. If the report title has been changed, the original report title will be replaced by the new one.

    3. Click Save As to save another version of the report definition using a different report title.

    4. Click Recall/Schedule on top of the page to access a previously saved report definition from the Report Definitions page.