The Permit page displays the details of the specified permit.
To access the Permit page, go to Front Desk Home > Facility Management - NEW > Reservations > specific reservation > Reservations Detail page and select View Permit.
Name of Field |
Description |
Permit General Information sectionThe Permit General Information section displays organization and permit general information. To customize the Logo image, refer to the Receipt Logo setting on the Administration Home > System Settings > Configuration - General > Images section. |
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| Site Name | Site name |
| Site Address | Site address |
| Phone | Phone number of the site |
| Email address of the site | |
| Permit Number | Permit number |
| Permit Status | Status of the permit |
| Date of Issue | The date and time when the permit was issued |
| Expiration Date | The date on which the reservation expires |
Customer Information sectionThe Customer Information section lists customer or organization details. Click the email address to directly email the customer. Self-descriptive fields have been omitted for brevity. |
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| System User | The system user who created the reservation |
| Payer | The payer who paid for the reservation |
Permit Header / Footer Text sectionTo customize the permit header and footer text, refer to the Administration Home > Facility Settings > Configuration > Permit Contract for New Reservation section. |
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| Permit Header Text | Displays the text configured in the Permit Header Text setting. |
| Permit Footer Text | Displays the text configured in the Permit Footer Text setting. |
Reservation Charge section |
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| Rental Fees | Total amount of the rental fees excluding Taxes and Discounts |
| Tax | Each tax collected for the above charges |
| Discounts | Discount amounts applied to the above charges |
| Subtotal | Sub-total of rental fees Subtotal = Rental Fees + Taxes – Discounts |
| Deposits | Total amount deposited for the permit |
| Deposits Taxes | Taxes collected for the deposits |
| Deposit Discounts | Discount amounts applied to the above deposits |
| Total Permit Fee | Total amount fee for the permit
Total Permit Fee = Total Rental Fees + Deposits + Deposit Taxes - Deposit Discounts |
| Total Payment | Total amount paid by the customer for the permit |
| Refunds | Total amount refunded for the permit |
| Balance | Total outstanding balance for the permit |
Event sectionMultiple events are displayed in separate sections. The header field displays the event name, number of resources, number of bookings, sub-total amount, event notes and event type notes. Click Booking Summary to view booking details. Multiple bookings that are associated with the same resource are displayed together. Bookings are sorted by start time and then resource name. |
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| Start Date | Start date of the booking |
| Start Time | Start time of the booking |
| End Date | End date of the booking |
| End Time | End time of the booking |
| Attendee | Number of attendees for the booking |
| Resource Quantity | Displayed only when the resource is a countable piece of equipment. |
| Booking Level Fees Amount | The total amount excluding tax at the booking level. To view charge details, click the icon next to the fee amount. Charge Name, Unit Fee, Unit and Charge Amount fields are displayed. |
Custom Questions sectionDisplays custom questions and answers associated with the permit. If no custom questions were answered, then this section is hidden.
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Waiver and Information sectionLists details of signed waivers and information. If no waivers or information were signed, then this section is hidden. |
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Payment and Refund sectionDisplays payments and refunds associated with this permit. This section is hidden for non-monetary reservations. |
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| Receipt Number | Receipt number |
| Transaction Date | The date on which the transaction occurred. |
| Charge Description | Description of the charge |
| Event | Name of the event |
| Resource | Name of the resource |
| Payment/Refund Amount | The payment or refund amount |
Payment Schedule sectionDisplays the original balance, current balance, and payment plan schedule for this permit. This section is hidden if no payment plans are applied. |
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| Due Date | Due date |
| Amount Due | Amount due on the due date |
| Amount Paid | The amount paid for each installment |
| Withdrawal Adjustment | Withdrawn adjustment amount for the installment |
| Balance | Outstanding balance of the installment |
Schedule sectionDisplays schedules for the permit, including Resource Name, Center Name, Event Name, Start Date, Day of Week, Start Time, End Date, Day of week and End Time. Click the recurring indicator to view recurring bookings. Self-descriptive fields have been omitted for brevity. |
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Deposits sectionDisplayed only when one or more deposits have been collected for the permit, otherwise this section is hidden. |
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| Event | Event name |
| Resource | Resource name |
| Deposit Fee | Name of the deposit fee |
| Charge | Amount of the deposit fee |
| Tax | The tax collected for the deposit fee |
| Amount Paid | The amount paid |
| Refunds | The refunded amount |
| Balance | Unpaid balance |
Amendments sectionDisplays the change history for the permit. Self-descriptive fields have been omitted for brevity. |
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Signature Lines sectionThe Signature Lines section displays signature lines for the organization’s representative, permit holder and additional customers. Display of signature lines can be configured in the Administration Home > Facility Settings > Configuration > Permit Contract for New Reservation section. |
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| Signature line for the organization’s representative | Signature and date lines for the organization’s representative |
| Signature line for permit holder | Signature and date lines for the permit holder |
| Signature line for additional customers | Signature and date lines for additional customers who must countersign the permit contract. |