Permit extra booking fees report

This report displays a list of reservation permits for the schedule of the extra booking fees, with information such as permit number, customer or company name and their phone number and address, permit status and expiration date, event name, equipment and instructor information, facility, and event date, start and end times, permit notes, total number of permits and amount and date of any balance due.

Location

Reports > Reservation Reports > Permit Extra Booking Fees Report

Using the Report

Clicking the Recall / Schedule a saved report definition button at the top of the page takes you to the Report Definitions page, where you can select a previously saved report definition.

 

The following fields are available on the Permit Extra Booking Fees Report page:

Name of Field

Type

Description

Filters

Report Filter

Hyperlink

The following filters are available on the Permit Master Report page: Permit Creation Date, Reservation Date, Permit, Reservation Site, Permit Site, Schedule Type, Customer Type, Customer, Company, Center, Event Type, Geographic Area, Facility, Facility Type, Equipment/Reservation Group, Equipment Item, Equipment Package, Equipment Type, Equipment Category and Instructor.

 

Click the Report Filter link to learn more about reports and their filters.

Options

Show Notes

Checkbox

To display the notes that will appear on the report.

Include

Dropdown list

Option to include facilities, equipment or both in the report.

Output type

Dropdown list

The output type or format of the report, as selected from a predefined list.

 

The available output types are Adobe Acrobat Reader, HTML, Microsoft Excel and Microsoft Excel (Tabular Format).

 

Note:  

  • If you select Microsoft Excel (Tabular Format) to export the report, when an extra booking fee is distributed across multiple date and time ranges, the system displays each date and time range in a separate row. The total ‘QTY’, ‘fee amount’ and ‘charge amount’ are only displayed in the first row.

  • The tabular format report distributes and displays the QTY, Fee Amount and Charge Amount for each date and time range in separate rows when only when the following conditions are met:

    1. The extra booking fee charge unit is time-based (per hour, per day, per week, per month).

    2. The extra booking fee has been applied to a permit with only one booking resource.

Save Report Definition

Report Title

 Text

Option to save the report definition for later use.

 

Click the Report Filter link to learn more about report definitions.