Run the cash out process when you want to close out workstations and workstation groups for all activities completed since the last close-out without regards to date and time.
The cash out process creates a batch entry for the records included in the cash out process and then stamps all processed receipt detail records with the batch identifier. This allows close out periods to be within any time frame including within the same day.
Note that cashed out transactions can no longer be voided. You should void any transactions that need to be voided prior to the cash out or else you will have to refund them.
The following fields are available on the Run Cash Out Process page:
Run cash out Process For The First Time |
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Print separate reports for each department along with report for all departments? |
Checkbox |
Select this option if you want to print separate reports for each department. |
Print X-Reading |
Button |
The X-Reading report gives an overview of the current workstation or workstation groups transactions that have not been cashed out.
It reports on all transactions that have not been processed by the cash out.
When you select to run the cash out, the system will first run an X-Reading report so that you can make sure that your drawers balance.
Note that changes to transactions such as voids, must take place prior to the cash out running. |
Run cash out |
Button |
The cash out process always uses the logged in workstation
as its basis for what to run. If the workstation is part of a
workstation group, then the process is run for the whole workstation
group, not just the individual workstation.
The initial cash out process sets a baseline for future cash outs.
Cash out batches will be created, and the batch number will then be assigned to all current receipts.
Note that the record that gets created will not have a site, workstation or work station group id, since it is for all current records. |
Click the Print X-Reading button to generate an X-Reading report.
Click the Run cash out button to go to the cash out Process Result page where the following fields are available with the information on the newly created cash out report:
Run cash out Process Result |
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Site ID |
Text |
Site ID of the workstation that you are currently signed into (for example: S5). |
Workstation or Workstation Group ID - (number) was successfully created. |
Text |
Workstation or workstation group ID number of the workstation that you are currently logged into (for example: WG-1).
The remaining number is the number of times that the report has been run (for example: 3).
If the workstation is part of the group, then the workstation group ID is filled in. If the workstation is not part of a group, the individual workstation ID is used.
Note that these IDs are mutually exclusive. |