Change substitute instructor payroll

Substitute Information

Activity

Text

Name and activity number attached.

Regular Instructor

Text

Name of the regular instructor.

Substitute Instructor

Text

Name of the substitute instructor.

Substitute Payment Information Sections

Substitute Instructor Will Not be Paid?

Checkbox

Select this checkbox to disable the substitute instructor payroll fields.

If this option is not selected, the following payroll fields are displayed:

Substitute General Payroll Information

Fixed Fee

Numeric

Default flat fee that the substitute instructor is paid regardless of the number of registrants, sessions, or fees collected.

If you enter values in different fee fields, they are applied together.

For example: a substitute instructor may be paid a Fixed Fee plus a Fee per Hour, Fee per Student, or Fee per Session, and a Percentage of Primary or All Fees.

Fee per Hour

Numeric

Default fee per hour that the substitute instructor is paid for this activity.

The number of hours are calculated based on total course time (not including the setup and cleanup times).

Defaults to the value from the instructor record but may be changed.

Fee per Student

Numeric

Fee per student that the substitute instructor is paid for this activity.

The substitute instructor is paid the amount entered here times the number of registrants.

This does not include customers on the waitlist or customers enrolled with deposit.

Fee per Session

Numeric

Default fee per session (each meeting of the activity) that the substitute instructor is paid.

Percentage of All Fees

Numeric

Default percentage of all registrant fees that are paid to the substitute instructor.

Percentage of Primary Fees

Numeric

Default percentage of the registrant fees marked as primary fees that are paid to the substitute instructor.

Note: If the substitute instructor is paid by percentage of primary fees only, and none of the activity fees are defined as a primary fee, the substitute instructor does not receive any payment.

Fee per Student per Hour

Numeric

Default fee per hour per student that the instructor is paid.

Payroll is calculated according to the attendance time multiplied by the number of students enrolled.

Note: Enrollees are counted towards payroll only after their Enrollment Effective Dates.

Fee per Student per Session

Numeric

Default fee per session per student that the instructor is paid.

Payroll is calculated according to the number of sessions attended multiplied by the number of students enrolled.

Note: Enrollees are counted towards payroll only after their Enrollment Effective Dates.

Substitute Default Up-Front Preparation Payroll Information

Total Up-front Preparation Time (hours /minutes)

Numeric

Amount of preparation time in hours and minutes.

If this activity is a private lesson, the payroll sections are the same as the defaults that are specified for the substitute instructor's instructor record.

If the activity is not a private lesson, the payroll sections default to the same information for the regular instructor except for this field, which defaults to 0 (zero) hours and 0 (zero) minutes since a substitute is likely not paid for up-front preparation time.

Note: For the same substitute instructor subbing for the same activity and regular instructor, the same payroll settings can be shared.

Fixed Fee

Numeric

Default total number of up-front preparation hours the substitute instructor is paid for regardless of the number of participants.

If you enter values in different fee fields, they are applied together.

For example: an instructor may be paid a Fixed Fee plus a Fee per Hour, Fee per Student, or Fee per Session, and a Percentage of Primary or All Fees.

Note: You can override all default instructor fees at the activity level.

Fee per Hour

Numeric

Default fee per hour that the substitute instructor is paid for up-front preparation payroll.

Fee per Student

Numeric

Default fee per hour that the substitute instructor is paid for up-front preparation payroll.

This does not count customers on the waitlist or customers enrolled with a deposit.

Percentage of All Fees

Numeric

Default percentage of all fees that the substitute instructor is paid for up-front preparation payroll.

Percentage of Primary Fees

Numeric

Default percentage of the registrant fees marked as primary fees that are paid to the substitute instructor for up-front preparation payroll.

Note: If the instructor is paid by percentage of primary fees only, and none of the activity fees are defined as a primary fee, the instructor does not receive any payment.

Fee per Student per Hour

Numeric

Default fee per hour per student that the instructor is paid.

Payroll is calculated according to the attendance time multiplied by the number of students enrolled.

Note: Enrollees are counted towards payroll only after their enrollment effective dates.

Fee per Student per Session

Numeric

Default fee per session per student that the instructor is paid.

Payroll is calculated according to the number of sessions attended multiplied by the number of students enrolled.

Note: Enrollees are counted towards payroll only after their enrollment effective dates.

Substitute Ongoing Preparation Payroll Information

Preparation Time Per Sessions ((hours/minutes)

Numeric

Amount of preparation time per session, in hours and minutes.

If this activity is a private lesson, the payroll sections are the same as the defaults that are set for the substitute instructor's instructor record.

If the activity is not a private lesson, the payroll sections default to the same information for the regular instructor except for this field, which defaults to 0 (zero) hours and 0 (zero) minutes since a substitute is likely not paid for up-front preparation time.

Note: For the same substitute instructor subbing for the same activity and regular instructor, the same payroll settings can be shared.

Fixed Fee

Numeric

Default number of ongoing preparation hours that the substitute instructor is paid for, regardless of the number of participants.

If you enter values in the different fee fields, they are applied together.

For example: an instructor may be paid a Fixed Fee plus a Fee per Hour, Fee per Student, or Fee per Session, and a Percentage of Primary or All Fees.

Note: You may override all default instructor fees at the activity level.

Fee per Hour

Numeric

Default fee per hour that the substitute instructor is paid for ongoing preparation payroll.

Fee per Student

Numeric

Default fee per hour that the substitute instructor is paid for ongoing preparation payroll.

This does not count customers on the waitlist or customers enrolled with deposit.

Percentage of All Fees

Numeric

Default percentage of all fees that the substitute instructor is paid for ongoing preparation payroll.

Percentage of Primary Fees

Numeric

Default percentage of the registrant fees marked as primary fees that are paid to the substitute instructor for ongoing preparation payroll.

Note: If the instructor is paid by percentage of primary fees only, and none of the activity fees are defined as a primary fee, the instructor does not receive any payment.