Activity dates

Activity dates are the specific dates, times and locations when and where an activity class occurs.

You can define activity dates when you initially create an activity, but you can also modify them on the Activity Dates page.

Go to section

Meeting Dates, Times and Locations

Enrollment Dates/Times

Individual Dates

Prerequisite Components

Prior to setting up activity dates, configure the following data points:

Activities

Seasons

Facilities

Location

Go to Administration > Registration Settings > Activities.
Search for and select an activity.
Click Change Dates.

The following options are included on the Activity Dates page:

Name of Field	Type	Description
Meeting Dates, Times and Locations
Reservation Pattern Reservation patterns are combinations of dates and times that you can assign to one or more facilities in order to quickly create a schedule of classes for an activity. These patterns are templates that ACTIVE Net uses to create each activity's class schedule. The number of reservation patterns that you create for each activity depends on the complexity of each activity's schedule: a simple schedule that has regular classes in a single facility may need only one reservation pattern, while a schedule with different days and times at multiple facilities may need multiple reservation patterns. Note: If the payroll period for this activity has already been processed, then you cannot change the activity dates.
Reservation Pattern Name	Text	Name of the reservation pattern.
Add Facility	Hyperlink/Listbox	The list of facilities assigned to the reservation pattern. Click the link to launch the Facility Search page, where you can select facilities. Note: Although it is not required, select a facility so that customers will know the location of the classes.
Preparation Code	Text	Time before and after a booking that is reserved for setup or cleanup.
Event Notes	Text	Event notes associated with the preparation code assigned to the reservation pattern.
First Date	Date	The first date of the reservation pattern. You can leave this date blank if this activity has a season attached. The start date of the season is used automatically.
Last Date	Date	The last date of the activity. To specify that the activity is a one day activity scheduled on the first date, leave this date blank. Note: If you leave both the first date and the last date blank, the season start and end dates are used automatically.
Week of Month	Checkboxes	Include the weeks of the month when the reservation pattern occurs. Change this from the default (all weeks selected) only if this activity does not happen every week. For example: change this value for an activity that only happens on the first week of every month.
To enter days of the week and times for classes in a reservation pattern: Select a day of the week for the class from the Day of Week list. Enter the Start Time for the class. Enter the Duration of the class in hours and/or minutes. Enter the Setup Time of the class in hours and/or minutes (optional). Enter the Cleanup Time of the class in hours and/or minutes (optional). Click Create Dates to save the entered days and times (only for existing activities). To add classes on a different day of the week or time: Click Add to the right of the existing days and times. To delete classes on a specific day of the week and time: Click Delete to the right of the day of the week and time to delete. Note: You can create different class times and durations for different days of the week. You can also create multiple class times on the same day of the week as long as they do not overlap each other within the same reservation pattern. There is no limit to the number of day of week and time combinations that you can create for each activity.
Delete	Button	Deletes the reservation pattern along with all associated meeting dates.
Add Reservation Pattern	Button	Creates a new reservation pattern for the current activity.
Enrollment Dates/Times None of these dates are required. If you leave these options blank, then anyone can register at any time.
Use exact dates	Radio Button	Select this option to specify exact start dates and times for each type of registration.
Use number of days before activity start	Radio Button	Select this option to specify that each type of registration begins a certain number of days before the activity start date.
First Day/Time In Person	Date/Time, Numeric	First date and time when customers with resident status are permitted to register in person. If Use exact dates is selected, enter the date. Defaults from the season record.
(Non-residents)	Date/Time, Numeric	First date and time when customers with non-resident status are permitted to register in person. If Use exact dates is selected, enter the date. Defaults from the season record.
(Members)	Date/Time, Numeric	First date and time when customers with memberships are permitted to register in person. If Use exact dates is selected, enter the date. Defaults from the season record.
Last Day/Time In Person	Date/Time, Numeric	Last date and time when any customer can register in person. If Use exact dates is selected, enter the date. Defaults from the season record.
First Day/Time On Internet	Date/Time, Numeric	First date and time when customers with resident status are permitted to register on the customer site. If Use exact dates is selected, enter the date. Defaults from the season record.
(Non-residents)	Date/Time, Numeric	First date and time when customers with non-resident status are permitted to register on the customer site. If Use exact dates is selected, enter the date. Defaults from the season record.
(Members)	Date/Time, Numeric	First date and time when customers with memberships are permitted to register on the customer site. If Use exact dates is selected, enter the date. Defaults from the season record.
Last Day/Time on Internet	Date/Time, Numeric	Last date and time when any customer can register on the customer site. If Use exact dates is selected, enter the date. Defaults from the season record.

Below this grid is the list of Individual Dates that are defined for this activity.

To add an activity meeting date:

From the Activity Dates page, click Add New to go to the Change Activity Date Detail page.

To modify an individual date:

From the Activity Dates page, click an underlined Date link to display the Change Activity Date Detail page.

The following options are included on the Change Activity Date Detail page:

Name of Field	Type	Description
Reservation Pattern	Dropdown list	Option to filter the dates listed by their corresponding reservation pattern.
Meeting Date	Date	Date of this class. Required.
Starting Time	Time	The beginning time of this class. Required.
Duration	Time (Hours/Minutes)	The duration of this class. Required.
Setup Time	Time (Hours/Minutes)	The setup time required prior to this class.
Cleanup Time	Time (Hours/Minutes)	The cleanup time required after this class.
Facility	Dropdown list	The facility where this class is held. Clicking the binocular icon beside this field opens the Facility Search page, where you can select a facility. Note: Adding a new date defaults to the same facility as the other dates in the activity.
Event Notes	Text	The notes for the maintenance staff regarding the use of this facility for this class.

The current reservations for the activity's facility are shown in calendar format at the bottom of the page. Use the calendar to choose the date and time required for additional dates.