Use activity enrollment and financial totals to view a summary of an activity's enrollment and financial status and performance.
Prior to accessing the activity totals, configure the activity.
Go to Administration > Registration Settings > Activities.
Search for and select an activity.
Click Activity Totals.
The Activity Enrollment & Financial Totals page displays information about enrollment totals and financial totals:
| Name of Field | Description |
Enrollment Totals |
|
Minimum Enrollment |
Minimum number of customers who must be registered in the activity for the activity to be held, as defined in the activity setup. |
Maximum Enrollment |
Maximum number of customers who can be registered in the activity, as defined in the activity setup. |
Resident Enrolled |
Current number of registrants in this activity who are residents.
Note: This number does not include those enrolled with deposit. |
Non-Resident Enrolled |
Current number of registrants in this activity who are non-residents.
Note: This number does not include those enrolled with deposit. |
On Waiting List |
Current number of customers on the waiting list for this activity. |
Number of Invitees on Waiting List |
The total number of invitees (who have not accepted or rejected yet) on the waiting list. |
Number of Holds |
Current number of customers on hold with a deposit |
OnLine Resident Enrolled |
The number of resident registrants in this activity who registered through the customer site.
Note: These registrations are already included in the resident enrolled total. |
OnLine Non-Resident Enrolled |
The number of non-resident registrants in this activity who registered over the customer site.
Note: These registrations are already included in the non-resident enrolled total. |
Pending Enrollments |
The number of registrations in progress for this activity (pending registrations on customer site prior to receiving payment). |
Openings |
The current number of open spots calculated based on the maximum enrollment less the number enrolled and the number of holds. |
API Enrollments |
This field displays the number of enrollments created via the ACTIVENet Gateway APIs. |
Captivate Enrollments |
The number of participants who enrolled into the activity via the Captivate app. It is displayed only when the Captivate app is enabled. |
Financial Totals |
|
Total Sales |
The revenue collected for this activity. |
Deposits |
The deposits collected for this activity. |
Discounts |
The total discounts applied to the registrations in this activity. |
Total Income |
The total income calculated by adding sales and deposits and subtracting discounts given. |
Refunds/Credits |
The total refunds or credits given for this activity. |
Expenses |
The expenses recorded against this activity. |
Net Revenue |
The net revenue calculated based on the total income less refunds and expenses. |
For a drop-in activity, the system includes the following changes:
On the activity’s Enrollment & Financial Totals page,
Minimum Enrollment: Minimum total capacity across all classes under one activity.
Maximum Enrollment: Maximum total capacity across all classes under one activity.
The following fields show the total number of participants, which include multiple counts for participants enrolled in more than one class.
Resident Enrolled
Non‑Resident Enrolled
Online Resident Enrolled
Online Non‑Resident Enrolled
Captivate Enrollments
The following fields do not support drop‑in activities; therefore, values always display as 0:
Number of Enrollment with Unconfirmed Team Member
On Waiting List
Number of Invitees on Waiting List
Number of Holds
Number of Holds with Unconfirmed Team Member
Based on the above changes to the Enrollment & Financial Totals page, these fields for drop-in activities have also been updated in the reports listed below:
The Max Capacity, Enroll, Check-in, Attendance Count and Attendance Rate fields in the following Attendance reports in both AUI and CUI:
Activity Attendance Sheet
Activity Attendance Sheet - Daily
Customer Attendance
Instructor Attendance
The Enroll Min/Max, Enrolled and AUI/CUI Enrolled fields in the following Roster reports in both AUI and CUI:
Roster – Brief
Roster - Expanded
Roster - Brief with payments
Changes in other relevant reports:
The Enroll Min/Max, Open and Spots Available fields in the AUI and CUI > Activity Make-up Classes report
The Min, Max, Enr/hld/tp, Open and (%) fields in the AUI > Registration Reports > Activity Overview report
The Min, Max, Res, NonRes, Total, Drop-in and Open fields in the AUI > Registration Reports > Activity Totals report
The Enrollees field in the AUI > Registration Reports > Average Fee Per Customer Type report
The Res, NonRes, Total, Drop-in Total fields in the AUI > Registration Reports > Activity Revenue report
The Actual Enrollees and Max Capacity fields in the AUI > Registration Reports > Enrollment Distribution report
The CUI > My Account > View bookings page lists classes separately:
The CUI > My Account > Enter Pass/Failed pages lists participants by class. For a participant enrolled in multiple classes, they are counted once for each class in which they are enrolled.