Activity status change

The status of an activity determines where it is found and what you can do to it.

You can change the status of an activity individually at the activity level or by batch on the Retire Activities page or the Activity Status Change page (for Open/Closed activities).

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Select Activities

Activities

Update Starting From Price

Activity Status Change

Activity Registration Windows

Activity General Settings Change

Available statuses are:

Open: The activity is available for searching and registration. Although Open is the default status for new activities, you can change an activity's status to tentative if you are not ready for registration to begin.
Closed: The activity is not included in the default search on the staff site. It is listed as closed and not available for registration on the customer site.
Cancelled: The activity is no longer being held and all facility reservations have been removed. The activity is not included in the default search on the staff site. It is listed as cancelled and not available for registration on the customer site. You must refund all registrations separately from the activity cancellation - this does not happen automatically.

Note: To specify a Cancelled as of date (the date when the cancellation is effective in ACTIVE Net), select Cancelled, then click the calendar icon and select a date.

Tentative: The activity is not included in the default search on the staff site and does not display on the customer site. Use a Tentative status for activities that are very close to the minimum enrollment and may not end up running. Retired activities that are copied to a new season are automatically assigned this status.
On Hold: The activity is not included in the default search on the staff site and does not display on the customer site. Use an On Hold status for activities that have a technical issue and may not end up running.
Retired: The activity is no longer active and is only available for reporting. Customers cannot register in retired activities. You cannot return retired activities to an active status.
Date Conflicted: The activity is not included in the default search on the staff site and does not display on the customer site. Use a Date Conflicted status for activities that may not end up running at the selected facility and so need to have this updated before you can set them to Open.
Deleted: The activity is completely removed from ACTIVE Net. You can only delete an activity if it has no associated transactions. If any of an activity's sub-activities cannot be deleted, then the parent activity is not deleted either.

Location

Choose one of the following:

Go to Administration > Registration Settings > Activities - Update.
Go to Administration > Registration Settings > Retire Activities.

You can use the following criteria in your search:

Name of Field	Type	Description
Select Activities
Parent Season	Dropdown list	Select the parent season when the activity is scheduled. Required.
Child Season	Dropdown list	Select the child season when the activity is scheduled.
Site	Dropdown list	The site assigned to the activity.
Status	Dropdown list	The status of the activity.

The following options are included on the activity list page:

Name of Field	Type	Description
Activities
Change? (only found in Activity Change Status page for Open/Closed activities)	Checkbox	Select this option to change the status of the activity to the new status specified in the New Status field below the activity list.
Retire? (only found in Retire Activities page)	Checkbox	Select this checkbox to retire the activity. If you have specified a new season in the New Season box below the activity list, the activity is copied/rolled over to the new season with a status of Tentative.
Select all	Hyperlink	Option to select all listed activities for either a status change or retirement. Click the link to select Retire? or Change? checkboxes for all activities.
Deselect all	Hyperlink	Option to deselect all listed activities. Click the link to deselect Retire? or Change? checkboxes for all activities.
Update Starting From Price
Update Starting From Price	Button	To update the Starting from prices (by which consumers in the CUI can search for activities) of the selected activities, click this button and then edit the Starting from prices as required.
Activity Status Change
New Status (only found in Activity Change Status page for Activities - Update)	Dropdown list	Select the new status to change the selected activities to: Open Closed Cancelled Tentative On Hold Deleted
Hide on Internet (only found in Activity Change Status page for Activities - Update)	Checkbox	Select this checkbox to exclude selected activities from the list of activities displayed on the customer (public access) site. Use this option to hide activities on the customer site even if their status allows them to be displayed. For example: Closed and Cancelled activities still display on the customer site even though they are not available for registration, and are not displayed on the staff site.
Set First Date/Time To Display Online	Checkbox, date and time	Select this checkbox to update the date on which customers in the CUI can first see the activities and then configure the new date and time.
Also set Registration Windows for selected activities	Checkbox	Select this checkbox to enable the Activity Registration Windows option so that you can change the registration dates/times for activities.
New Season (only found in Retire activities)	Dropdown list	The new season where retired activities are copied/rolled over to with a status of Tentative. If you don't want activities to roll over, leave the New Season field blank.
Activity Registration Windows To change the date/times for the activities: Select the Also set Registration Windows for selected activities? checkbox to display the Activity Registration Windows section. Add a registration window byu clicking the Add Reg Window button. In the Registration Window, select either the Use exact dates or the Use number of days before activity start option. Fill in the First Date/Time in Person, (Non-residents), (Members), Last Date/Time in Person, First Date/Time To Be Open Online, (Non-residents), (Members), and Last Date/Time To Be Open Online boxes. If you have selected the Use exact dates option, you can also click the button to select the date. Click Submit to submit the changes for the activities. Tips: Click Add Reg Window to add a new Registration Window. If the customer is qualified for the returning participants criteria, then you can select Allow priority registration for returning participants to display the Priority Registration Window. Then follow the above steps (1-4).
Activity General Settings Change
Ignore Online Quota?	Dropdown list	To start disregarding online quotas for the selected activities, select Ignore Online Quota. When you have activities whose online quotas are full but that still have spots available after the initial registration rush, use this option to open up any remaining spaces to both online users and in-person customers.