Facility/equipment types

You can link facility and equipment types to facilities and use them during the reservation process to search for facilities or equipment. You can also use facility and equipment types to narrow down reports by type.

 

Configure your facility and equipment types so that each facility and piece of equipment belongs to one type or another without any overlap.

Locations

Facilities

Name of Field Type Description

Facility Type Details

Description

Text

Enter the name of the facility type in the text box.

Site

Dropdown list

Select a site from the dropdown list. (The site selected will be the only site where the facility type can be used.)

Prevent Further Use?

Checkbox

Select this checkbox to retire the facility type record so that it does not appear when reserving or searching for facility types.

Hide On Internet?

Checkbox

Select this checkbox to prevent facilities with this facility type from being displayed in the returned list of facility searches on the public access site. (Note that the activities associated with the site will also not be displayed.)

Facility Reservation Settings

Minimum capacity

Number

The minimum attendance required before facilities of this type can be rented. (Default of 0 means that there is no minimum.)

Maximum capacity

Number

The maximum attendance allowed for rentals in facilities of this type. (Default of 0 means that there is no maximum. However, if the minimum capacity is > 0 the maximum capacity must be changed to a number greater than the minimum capacity.)
Note: The facility type capacities determine which facilities are displayed during the reservation process. You can also set capacities at the facility and facility event type levels. During the reservation process, ACTIVE Net first checks the capacity levels for facility event types, and then for facilities. If the minimum or maximum fields are 0 for the facility event type and facility, ACTIVE Net checks the corresponding field in the facility type. If the minimum and maximum capacities are set to 0 for the facility event type, the facility and facility type each have unlimited capacity.

Allow Double Booking

Checkbox

Select this checkbox to allow a facility of this facility type to accept double bookings for facility permit bookings, activity enrollments and FlexReg program session enrollments.

Maximum Attendance at Any One Time

Numeric

Only applicable if the Allow double booking checkbox is selected.

 

If this facility allows double bookings, then configure this to set the maximum attendance at this facility.

 

Note: This field defaults to the same number as the above Maximum Capacity field, unless the Maximum Capacity is set to 0 (unlimited capacity), in which case this field defaults to 999999999.

Double Booking Restrictions

Checkbox

Only applicable if the Allow double booking checkbox is selected.

 

Select this checkbox to allow only activities and FlexReg program sessions but NOT permits to double book a facility of this facility type. If the facility is:

  • Booked for a permit, then NO other permits, activities or FlexReg program sessions can double-book the facility.
  • Booked for an activity or FlexReg program session, then it can be double-booked for other activities or FlexReg program sessions but NOT for a permit.

Reserve by

Dropdown list

Select the time increments for reserving the facility (Minute, Hour, Day, Week, Month, Rental Block), or defined Date Range.

Allow Overlapped Rental Blocks?

Checkbox

Select this checkbox to allow this facility type to use rental blocks with overlapping times. This checkbox is visible only if Rental Block is selected in the Reserve by dropdown list.

Internet Reservation Process

Dropdown list

Select a facility reservation process for this facility type on the public site from the dropdown list. The setting here overrides the settings in the Facility Configuration Settings page.

 

Note: If Permit, reservation permits are issued right away. If Reservation Request, reservations can only be requested but the permit will have to be approved by admin staff. If No Override, the facility configuration settings will be in effect.

Maximum Reservations per Customer per Day_Facilities

Number

Enter the maximum number of facilities of this facility type that a customer can reserve per day.

Maximum Reservations per Customer per Day_per Facility

Number

Enter the maximum number of reservations a customer can make at any one facility of this facility type, per day.

Allow Reservation to be Modified Online?

Checkbox

Select this checkbox to allow customers to modify reservations with this facility type on the public site.

Default Times

Checkin Time

Time

Enter the default checkin time for the facility, entered in HH:MM AM/PM format.

Fixed checkin time for online reservations?

Checkbox

To prevent modification of the checkin time by online customers, select this option.

Checkout Time

Time

Enter the default checkout time for the facility, entered in HH:MM AM/PM format.

Fixed checkin time for online reservations?

Checkbox

To prevent modification of the checkout time by online customers, select this option.

Returning Renter Qualifiers

To override the existing criteria for returning renters at this facility type, select Override Center Settings.

Map Settings

  1. Select Display on Map to enable the facility type to be displayed on an interactive map.

  2. Under Set Icons, from the Facility Icon Set dropdown list, select a group of icons to use on the map. To select individual icons for Available, Booked and Closed/Unavailable statuses, click the corresponding binoculars icon, then select an icon from the Uploaded Icon File List pop-up window.

    3. Note: To add icons, go to the File Upload page.

  3. Under Default Reservation Details, enter the default settings when customers reserve this facility type:

    • Select an Event Type

    • Enter an Event Description

    • Enter the Number of Guests

Date Ranges

(Optional) You can select date ranges to specify when customers can reserve this facility. Select Reserve by: Defined Date Range, above, then click >> to move one or more of the Available Date Ranges into the Selected Date Ranges column.

Equipment

To Add Equipment Types

    1. From the Equipment Type List page, click Add New to go to the Change Equipment Type Detail page.

    2. On the Change Equipment Type Detail page, complete the following fields:

    3. Click Save.

To Modify Equipment Types

    1. From the Equipment Type List page, click an underlined equipment type Description to go to the Change Equipment Type Detail page.

    2. On the Change Equipment Type Detail page, you can modify the equipment types (see To Add Equipment Types section above).

    3. Click Save. (Click Delete to delete the equipment type.)

Bookable Equipment (default)

Click the Bookable Equipment checkbox to configure the equipment type as bookable equipment.

 

Note: All new equipment types will be automatically set as bookable equipment by ACTIVE Net.

Lendable Equipment

Click the Lendable Equipment checkbox to configure the equipment type as lendable equipment.

 

Note: This option is enabled only if the database is licensed for Equipment Lending.

Bookable Equipment Reservation Settings

Note: If Permit, reservation permits are issued right away. If Reservation Request, reservations can only be requested but the permit will have to be approved by admin staff. If No Override, the facility configuration settings will be in effect.

After Setting up Equipment Types

Now that you have set up equipment types, you can associate equipment types with equipment packages. To create packages, go to the Equipment Package page.