Expenses report

This report displays expense transactions incurred for activities. It includes the activity name and number, instructor name, vendor name, transaction date, GL account, and expense amount.

Location

Reports > Financial Reports > Expenses

 

Clicking the Recall / Schedule a saved report definition button at the top of the page takes you to the Report Definitions page, where you can select a previously saved report definition.

 

The following fields are available on the Expense Report page:

Name of Field

Type

Description

Filters

Report Filter

Hyperlink

The following filters are available on the Expense Report page: Expense Date Range, Parent Season, Child Season, Organization Department, Instructor Rate, Activity, Activity Category, Permit Creation Date Range, Permit # Range, Schedule Type, Event Type, Instructor Timesheet Entry, Instructor, Revenue Site, Transaction Site, Financial Department, and Payroll Periods.

 

Click the Report Filter link to learn more about reports and their filters.

Options

Expense Type

Checkboxes

Option to include expense types:

  • Activity Expense: Expenses entered against an activity.

  • Instructor Activity Payroll: Expenses attached to both an instructor and an activity.

  • Instructor Reservation Payroll: Expenses attached to both an instructor and an instructor permit.

  • Instructor Timesheet Payroll: Expenses attached to both an instructor and an instructor timesheet entry.

Expense Status

Dropdown list

Select either Finalized Expenses or Pending Expenses.

Sort Instructor Activity Payroll by

Dropdown list

When you select the Instructor Activity Payroll expense type (above), you can sort the expenses by Instructor or Activity Number.

Include Online Transactions?

Checkbox

Option to include data from transactions that were created on the customer (public access) site.

 

Note: This option is only visible to system users who do not have a multi-site user profile.

Output Type

Dropdown list

The output type or format of the report, as selected from a predefined list.

 

The available output types are Adobe Acrobat Reader, HTML, and Microsoft Excel.

Save Report Definition

Report Title

Text

Option to save the report definition for later use.

 

Click the Report Filter link to learn more about report definitions.