Adding or modifying a daycare program fee or discount

You can attach a daycare program fee or discount to a specific daycare program and charge it to customers who register for that program. You can assign multiple charges (including discounts) to a daycare program.

For complete descriptions of the options in a section, click the section name below.

1. Go to Administration > Daycare Settings > Programs.

2. Search for and select the daycare program that you want to modify.

3. Click Change Fees.

4. In the Starting from Price field, enter the minimum price of the program by which consumers can search for programs.

5. Choose one of the following:

• To create a new daycare program fee, click Add New.

• To modify an existing daycare program fee, click the Name of the fee.

6. In the Primary Charge section, select the charge to serve as the template for this fee.

7. In the General Information section, enter the Charge Name, Charge Type, and/or any other necessary information.

Note: To set up a daycare program discount, select Discount from the Charge Type list.

8. Choose one of the following:

• In the Fee Information section, specify the G/L Account for the fee, the Fee Amount, the Unit of Measure, and/or any other necessary information.

• In the Discount Information section, specify the G/L Account for the discount, the Discount Type, the Discount Percent or Fixed Amount, the Unit of Measure, and/or any other necessary information.

Note: For further information about how the Unit of Measure option works with your daycare program fees, click here.

9. (Optional) In the Fee Splits section, split an membership fee into multiple GL accounts.

10. In the Tax Information section, select the taxes that apply to this fee.

11. In the Charge - Prefill section, select the conditions in which the fee or discount will be charged.

12. To specify that the fee or discount qualifies for multi-person registrations, enter the necessary information in the Multi-person Qualifications section, if applicable.

13. In the Session Bookings Per Billing Unit Qualifications section, enter the minimum and maximum number of sessions within a block or billing unit (set to Daily, Weekly, or Monthly) which qualify for the fee, if applicable.

14. In the Per Week Qualifications section, enter the minimum and maximum number of days that must be selected in one week to be eligible for a Per Week fee, if applicable.

15. In the Multi-week Qualifications section, enter the minimum and maximum weeks that must be selected to be eligible for a Multi-Week fee, if applicable.

16. In the Per Month Qualifications section, enter the minimum and maximum number of session hours that must be selected in one month to be eligible for the Per Month fee, if applicable.

17. In the Age Qualifications section, enter the Minimum and/or Maximum Age required in order to be eligible for the fee or discount, if applicable.

18. In the Session Qualifications section, enter the minimum and maximum number of sessions that the customer must have selected in this program for this fee to be charged, if applicable.

19. In the Alternate Key Qualification section, enter any alternate key information that is required in order to be eligible for the fee or discount, if applicable.

20. In the Scheduled Fee Change section, enter a future date when a new Charge Amount will take effect, and then enter the new charge amount in the Charge Amount field. Click Add New to add another new charge if required.

21. In the Dates section, enter the dates when the fee or discount will be in effect.

22. Click Save.

Program fees are displayed to consumers in the CUI site depending on the fee configuration and number of fees:

* located under: Administration > Daycare Settings > Programs > a program > Program Details > Options

Related topics

Adding or modifying a daycare program charge

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