Reservation check-in check-out list

This page is used for checking equipment in and out and also for viewing the equipment check-in and check-out history.

Go to section

Check-out Search

Check-out

Check-in

Check-out/Check-in History

Where is it found?

Select the Front Desk tab > Reserve > Equipment Check-in/out.

How is it used?

The Equipment Check-in/Check-out page has the following links and fields:

Check-out - see below the Check-out Search section.
Check-In - see below the Check-out Search section.
View History - see below the Check-out Search section.

Name of Field	Type	Description
Check-out Search
Reservation Date Range (from, to)	Date	Reservation date range to include in the availability grid, entered in month, day, year format or by clicking the calendar icon and selecting a date from the pop-up calendar.
Time Range (from, to)	Time	Reservation time range to include in the availability grid, entered in HH:MM AM/PM format.
Include Drop-in Customer?	Checkbox	Select this option to include drop-in customers in the search.
Customer		Link to the Customer Search page where customers for the equipment check-in/out can be selected. To remove a customer from the list, select the customer, then click the Remove button.
Company		Link to the Company Search page where companies for the equipment check-in/out can be selected. To remove a company from the list, select the company, then click the Remove button.
Equipment Type		Link to the Equipment Type page where equipment types for check-in/out can be selected. To remove an equipment type from the list, select the equipment type and then click the Remove button.
Site	Dropdown list	Sites to include in the equipment check-in/out.
Check-out
Check-out	Checkbox	Select this option to indicate that the equipment will be checked out. Note that this will only apply if the equipment has not already been checked out.
Select all	Hyperlink	Select this option to select all equipment for check-out.
Deselect all	Hyperlink	Select this option to deselect all equipment for check-out.
Check-out Option	Dropdown list	Indicates the check-out option for the equipment item as selected from a predefined list. The options are: Free early check-out: No change in the reservation start time or charges, just records the current time as the check-out time. Charge early check-out: Modifies the reservation start time to the current time and recalculates the charges, records the current time as the check-out time. No early check-out: Does not allow the equipment item to be checked out early.
Permit #	Hyperlink	Permit number of the equipment reservation. Clicking this link takes you to the Equipment Permit Functions page for the equipment reservation permit.
Account	Numeric	Name of the customer or company the equipment item reservation is for.
Equipment Item	Text	Name of the equipment item reserved. Equipment packages will be broken down into individual equipment items and for each equipment item, the number of entries will be equal to the quantity specified for the package.
Start Date/Time	Date/Time	Start date and time of the equipment reservation.
End Date/Time	Date/Time	End date and time of the equipment reservation.
Add Charge	Hyperlink	Clicking this link takes you to the existing Add permit Charge page where you can add a charge to the equipment reservation (for example: an extra charge for late return, damage or for losing the equipment). These additional charges will be added to the customer's account. If the customer wants to pay the charges right away, the payment will need to be processed separately as per existing payment taking functionality.
Submit	Button	Clicking Submit checks-out all equipment items selected to check-out. For equipment items where the quantity is set to 1, the equipment status will be changed to Out to continue with the quick reservation process. This will proceed to the payment process.
Check-in
Check-in	Checkbox	Sect this option to indicate that the equipment will be checked in.
Select all	Hyperlink	Select this option to select all equipment for check-in.
Deselect all	Hyperlink	Select this option to deselect all equipment for check-out.
Status	Dropdown list	Indicates the check-in status of the equipment item, as selected from a predefined list. The options are: Available, Lost, and Damaged.
Check-in Option	Dropdown list	Indicates the check-in option for the equipment item, as selected from a predefined list. The options are: Free late check-in: No change in reservation end time or charges, just records the current time as the check-in time. Charge late check-in: Modifies the reservation end time to the current time and recalculates the charges and records the current time as the check-in time.
Check-out Date/Time	Date	Indicates the date and time the equipment item was checked out.
Permit #	Numeric	Permit number of the equipment reservation. Clicking this link takes you to the Equipment Permit Functions page for the equipment reservation permit.
Account	Text	Name of the customer or company the equipment item reservation is for.
Equipment Item	Text	Name of the equipment item reserved. Equipment packages will be broken down into individual equipment items and for each equipment item, the number of entries will be equal to the quantity specified for the package.
Start Date/Time	Date/Time	Start date and time of the equipment reservation.
End Date/Time	Date/Time	End date and time of the equipment reservation. 'OVERDUE' will be displayed in red capital text if the equipment is still checked out past the current end date and time.
Add Charge	Hyperlink	Clicking this link takes you to the existing Add permit Charge page where you can add a charge to the equipment reservation (for example: an extra charge for late return, damage or for losing the equipment). These additional charges will be added to the customers account. If the customer wants to pay the charges right away, the payment will need to be processed separately as per existing payment taking functionality.
Submit	Button	Clicking Submit checks-in all equipment items selected for check-in. If the Check-in Status was set to Available the equipment item will be returned to inventory. If the Check-in Status was set to Damaged the equipment item will not be returned to inventory. For equipment items where the quantity is set to 1, the equipment status will be changed to Damaged. If the Check-in Status was set to Lost the equipment item will not be returned to inventory. For equipment items where the quantity is set to 1, the equipment status will be changed to Lost.
Check-out/Check-in History
Permit #	Hyperlink	Permit number of the equipment reservation. Clicking this link takes you to the Equipment Permit Functions page for the equipment reservation permit.
Account	Text	Name of the customer or company the equipment item reservation is for.
Equipment Item	Text	Name of the equipment item reserved. Equipment packages will be broken down into individual equipment items and for each equipment item, the number of entries will be equal to the quantity specified for the package.
Start Date/End Time	Date/Time	Start date and time of the equipment reservation.
End Date/End Time	Date/Time	End date and time of the equipment reservation.
Check-out Date/Time	Date/Time	Indicates the date and time the equipment item was checked out.
Check-in Date/Time	Date/Time	Indicates the date and time the equipment item was checked in.
Check-in Status	Date/Time	Indicates the check-in status of the equipment item.
Add Charge	Hyperlink	Clicking this link takes you to the existing Add permit Charge page where you can add a charge to the equipment reservation (for example: an extra charge for late return, damage or for losing the equipment). These additional charges will be added to the customers account. If the customer wants to pay the charges right away, the payment will need to be processed separately as per existing payment taking functionality.