An activity roster is a list of individuals registered for a specific activity. You can use the roster for the following purposes:
To find out which customers are registered.
To quickly access the customer account for a particular registrant.
To sort customers by age or entry date.
To record a customer's pass/fail grade for the activity.
Prior to accessing the Activity Roster, configure the following data points:
*Customers must also be registered in this activity
Choose one of the following:
Go to Administration > Registration Settings > Activities.
Go to Administration > Registration Settings > Enter Activity Pass/Fail.
Search for and select an activity.
Click Activity Roster.
| Name of Field | Type | Description |
# |
Numeric |
Number of registrants. |
Name |
Hyperlink |
Participant name.
Click the link to go to the Detail for Enroll Transaction page. |
Gender/Age |
Text/Numeric |
Gender and age of participant.
Click the Age link to sort the participants on the roster by age (youngest to oldest). |
Phone |
Numeric |
Home and work number of participant. |
Quantity |
Numeric |
The number of spots registered for by this participant. |
Entry Date |
Hyperlink |
Enrollment date of the participant.
Click this link to sort participants on the roster by the date they started the class or program. |
Withdrawal Date |
Date |
Date when the customer withdrew from the activity. |
Enrolled via Captivate |
Text |
Whether the participant has enrolled though the Captivate app or not. It is displayed only when the Captivate app is enabled. |
Pass/FailNote: This section is only available if you select Use pass or fail in the activity record.
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| Name of Field | Type | Description |
# |
Numeric |
Number of registrants. |
Name |
Hyperlink |
Participant name.
Click the link to go to the Detail for Enroll Transaction page. |
Gender/Age |
Text/Numeric |
Gender and age of participant.
Click the Age link to sort the participants on the roster by age (youngest to oldest). |
Phone |
Numeric |
Home and work number of participant. |
Waitlisted Time |
Time |
The date/time when the customer was added to the waiting list |
Reserved Time |
Time |
The date/time when seats were reserved |
Requested Seats |
Numeric |
Number of requested seats |
For participants who were enrolled via the ACTIVENet Gateway APIs:
the Activity section > API Enrollments field displays the number of enrollments created via the ACTIVENet Gateway APIs.
the new Participants enrolled via API section displays a list of participants who were enrolled via the ACTIVENet Gateway APIs.
Note that enrollments created via the ACTIVENet Gateway APIs are counted by the number of enrolled days, for example, if a customer has enrolled in the activity for 10 days, then the API Enrollments and API Enr fields display 10.