Manage teams/groups

Note: Click the link to access the Manage Groups page.

 

Use the Manage Teams page to create teams within an activity, league, or tournament.

 

For activities, the Manage Teams function is only available if you have not selected the Team Enrollment Only option on the Change Activity > Team/Group Configuration page. 

 

For leagues and tournaments, the Manage Teams function is only available for child leagues or tournaments.

 

Note that for leagues and tournaments, if the attached activity is set up for Team Enrollment Only then you must add or remove teams through registration in the activity, but you must add members through Manage Team Members.

Prerequisite Components

Prior to accessing the teams, configure the following data points:

Activities

Leagues

Tournaments

Locations

    1. Choose one of the following:

      1. For activities, go to Administration > Registration Settings > Activities.

      2. For leagues, go to Administration > League Settings > League.

      3. For tournaments, go to Administration > League Settings > League.

    2. Search for and select an activity, league, or tournament.

    3. Click Manage Teams.

Adding new teams

If no team has been created and added to an activity/league/tournament, then you can create by batch a series of teams with the same name, but with different team numbers. For example: Tigers 1, Tigers 2, Tigers 3, etc.

 

From the Team List page, click Add Multiple Teams to display the Add New Teams page:

 

Notes:

Name of Field Type Description

Add New Teams
Team Name Text

The name of the team as is shown on the Team Roster.
Required.

Activity Team Category

Dropdown list

Category in which the team plays.

 

A team category determines team payment scenarios.

Number of Teams

Numeric

The number of teams to create.

 

The team numbers start from 1 up to the team number entered.

 

After you have created the batch of teams and they are displayed on the Team List page, modify each team to have more specific information.

 

To add a team individually or modify team details

From the Team List page, click an underlined Team link to display the Change Team Detail page.

 

To add a new team individually, click Add a Single Team to display the Change Team Detail page, where you can create a new team record.

 

Note that if the number of teams allowed for this league has reached its maximum, the Add a Single Team button is hidden.

 

The following options are included on the Change Team Detail page:

Name of Field Type Description

Team Details

Team Name

Text

The name of the team as is shown on the Team Roster.

Required.

Team Number

Numeric

System-generated team number.

 

Generated sequentially in the order of team creation, starting from 1.

Team Code

Text

Code number assigned to the team.

Description

Text

Description of the team.

Home Location

Dropdown list

Option to select a location that can be used as a home location.

Activity Team Category

Dropdown list

Category within which the team plays.

 

A team category determines team payment scenarios.

Activity Division

Dropdown list

Division within which the team plays.

 

A division is used to group teams according to age and gender.

Maximum Number of Members

Numeric

The maximum number of members the team has.

 

ACTIVE Net uses this number to determine the fee that is charged if you use team registration minimum and maximum criteria.

League/Tournament Seed

Numeric

Place within the league or tournament where the team is seeded, as calculated by the ranking type.

 

This is used for scheduling.

Prevent Further Use?

Checkbox

Option to retire the team so that it does not show up during activity enrollment.

Online Settings

Password

Text

Password required to register for the team on the customer site.

Primary Contact

Specify the settings for the primary team contact:

 

  1. From the dropdown list, select the team Contact.

  2. To allow the team contact to manage team information on the public site, select Administer Online. To prevent the team contact from managing team information on the public site, deselect this option.

  3. To show the name of the team contact on the public site, select Show Online. To hide the team contact name, deselect this option.

  4. To show the team contact's information (e.g. phone number, email, address) on the public site, select Show Contact Info Online. To hide this information, deselect this option.

  5. To send automated emails to the team contact when a team member enrolls in a league, select Receive Email When a Team Member Enrolls.

  6. Set the contact name. Do one of the following:

    • If the team contact is an existing customer or company (already in the database), click the respective binocular icon to search for and select that Customer or Company, OR

    • To specify a customer or company not already in the database, click New Customer or New Company.

  7. Click Save.

 

To modify team members

Note: When you do not track enrollment (for example: for leagues/tournaments are not attached to activities), then you cannot add team members to the league or tournament.

 

From the Team List page, click an underlined Members link to display the Team Member List page with a list of members included in the team.

 

Click an underlined member Name to go to the Change Team Member page, where you can modify the number assigned to the member.

 

When you track enrollment (for example: for activities and leagues/tournaments attached to activities):

 

To modify contacts

From the Team List page, click the Contacts link to go to the Team Contact List page, where you can change the activity's team contacts.