This report is used to view activity registration numbers, including the minimum and maximum number of registrants permitted for the activity, the actual number of registrants, the number of residents and non resident registrants, the number of holds, waitlists, and open slots.
Reports > Registration Reports > Activity Totals
Clicking the Recall / Schedule a saved report definition button at the top of the page takes you to the Report Definitions page, where you can select a previously saved report definition.
Click the Activity link to pop-up the Activity Search page and then enter some criteria to select the activities. The activity search results will be displayed on the Select Activity page.
From the Select Activity page, select the activities.
Click Add All Selected. To remove the activities, you can select the activity in the list box then click Remove at the right side.
Click the Season link to pop-up the Season List page.
From the Season List page, select the seasons.
Click Add All Selected. To remove the seasons, you can select the season in the list box then click Remove at the right side.
Click the Term link to pop-up the Term List page.
From the Term List page, select the terms.
Click Add All Selected. To remove the terms, you can select the term in the list box then click Remove at the right side.
Click the Department link to pop-up the Department List page.
From the Department List page, select the departments.
Click Add All Selected. To remove the departments, you can select the department in the list box then click Remove at the right side.
Click the Activity Category link to pop-up the Activity Category List page.
From the Activity Category List page, select the activity categories.
Click Add All Selected. To remove the activity categories, you can select the activity category in the list box then click Remove at the right side.
Click the Activity Type link to pop-up the Activity Type List page.
From the Activity Type List page, select the activity types.
Click Add All Selected. To remove the activity types, you can select the activity type in the list box then click Remove at the right side.
Click the Activity Site link to pop-up the Activity Site List page.
From the Activity Site List page, select the activity sites.
Click Add All Selected. To remove the activity sites, you can select the activity site in the list box then click Remove at the right side.
Click the Center link to pop-up the Center List page.
From the Center List page, select the centers.
Click Add All Selected. To remove the centers, you can select the center in the list box then click Remove at the right side.
Click the Supervisor link to pop-up the Supervisor List page.
From the Supervisor List page, select the supervisors.
Click Add All Selected. To remove the supervisors, you can select the supervisor in the list box then click Remove at the right side.
Click the Instructor link to pop-up the Instructor Search page and then enter some criteria to select the instructors. The instructor search results will be displayed on the Instructor List page.
From the Instructor List page, select the instructors.
Click Add All Selected. To remove the instructors, you can select the instructor in the list box then click Remove at the right side.
Click the Team link to pop-up the Team Search page and then enter some criteria to select the teams. The team search results will be displayed on the Team List page.
From the Team List page, select the teams.
Click Add All Selected. To remove the teams, you can select the team in the list box then click Remove at the right side.
Click the Facility link to pop-up the Facility Search page and then enter some criteria to select the facilities. The facility search results will be displayed on the Facility List page.
From the Facility List page, select the facilities.
Click Add All Selected. To remove the facilities, you can select the facility in the list box then click Remove at the right side.
Click the Activity Skill link to pop-up the Activity Skill List page.
From the Activity Skill List page, select the activity skills.
Click Add All Selected. To remove the activity skills, you can select the activity skill in the list box then click Remove at the right side.
Click the calendar
icon
beside the From
box and select a Beginning Date
for the activity from the pop-up calendar.
Click the calendar
icon beside the To
box and select an Ending Date
for the activity from the pop-up calendar.
The day of the week field beside the calendar icon is automatically completed.
Enter in the From box the starting age of the age range for activities in the report.
Enter in the To box the ending age of the age range for activities in the report.
Note: Only activities with participant age ranges that fall completely within the age range specified will be included.
Choose one of the following options from the Activity Status drop-down list, to only include activities with that status. The options include:
Open - Activities that are still open for registration.
Closed - Activities that are closed for registration.
Cancelled - Activities that are cancelled and will not be held anymore.
Tentative - Activities that are scheduled but not yet fully certain to run. Activities whose enrollment are way below the minimum enrollment required may be placed on Tentative status. Note that retired activities that are copied to a new season will also get this status, until the status is changed to Open.
On Hold - Activities that have some technical issues (for example, instructor may not be available) and may end up not running.
Retired - Activities that will not be offered anymore.
Date Conflicted - Activities whose facility schedules have conflicting dates. These activities may end up not running at their original facilities so will need to have them updated prior to being switched to Open.
Any Status - Include all activities regardless of status.
Choose the option from the Group by drop-down list to only include activities depending on their enrollment status, as selected from either Any Status, Full, Under Maximum, Under Maximum + Waitlist, or Under Minimum.
Choose the option from the Group by drop-down list to group the report either by Activity Category, Activity Type, or Season, as selected from a predefined list.
Select the Include Hours Sold? checkbox to include the total number of hours sold for each activity, and display a subtotal of hours sold for each activity type.
Select the Include Primary Instructor? checkbox to display the primary instructor for each activity included in the report.
Note: If there is no primary instructor specified for an activity, the corresponding cell on the report is blank.
Select the Show Team Details checkbox to include team details in the report. This includes the team name, and the number of registrants.
Select the Exclude Parent Activities checkbox to exclude parent activities from the report, and show only sub-activity details.
Note: You can exclude parent activities or sub-activities from the report, but not both.
Select the Exclude Sub-Activities checkbox to exclude sub-activities from the report, and show only parent activity details.
Note: You can exclude parent activities or sub-activities from the report, but not both.
Select the Minimum Met checkbox to only include activities that have met the minimum number of enrollees required.
Select the Exclude Trial checkbox to exclude trial enrollments from the report, and show only regular enrollments details.
Note: When you select this option, the Exclude Trial option is displayed on the report, below the title.
Choose the option from the Output Type drop-down list to select the output type or format of the report, as selected from a predefined list.
The available output types are Adobe Acrobat Reader, HTML, Microsoft Excel, and Microsoft Excel (Tabular Format).
If you want to export this report using a plain format and no subtotals so that you can easily manipulate the figures in a spreadsheet, select Microsoft Excel (Tabular Format).
Choose the option from the Sort Type drop-down list to sort the report either by Activity Name, Activity Number, or Activity Start Date, as selected from a predefined list.
Click the Report Filter link to learn more about using sort options.
Click the Run Report button to generate the report.
Enter in the Report Title box the desired report title.
Click Save to save the report definition using the current report title entered. If the report title has been changed, the original report title will be replaced by the new one.
Click Save As to save another version of the report definition using a different report title.
Click Recall/Schedule on top of the page to access a previously saved report definition from the Report Definitions page.
Return to Registration reports