Officials

Leagues can be configured to either have individuals or teams officiating.

If individuals will be officiating, the officials must be identified so they can be attached to the league/tournament.

Skills can be attached to the official's record and officials can log in to ACTIVE Net's customer site to manage game results.

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Prerequisite Components

Prior to creating officials, the following data points must be configured:

Location

Administration > League Settings > Officials

Adding and Modifying

To add

From the Official List page, clicking Add New brings you to the Change Official Detail page, allowing you to create a new record. Once an official is entered, a search will be initiated for duplicate records to ensure that this official record is not a duplicate of an existing customer.

To modify

From the Official List page, clicking an underlined official's Name displays the Change Official Detail page, allowing you to make any necessary changes.

On the Change Official Detail page, you will find the following input fields, with the option to Save or Delete the record at the bottom of the page:

Name of Field	Type	Description
Customer Information
First, Last Name	Text	The name of the official. Required.
Street	Text	Street address of the official. Clicking on the binocular icon will open the Select Street page, where a street could be selected. Required.
City, State, Zip Code	Text/Dropdown list	City, state, zip or postal code of the official. Required.
Geographic Area	Dropdown list	Geographic area the official resides in, as selected from a predefined list.
Resident?	Checkbox	Select this checkbox to indicate that the official is a resident.
Proof of Residency Expires	Date	If officials must provide proof of residency for certain tasks or transactions, enter the date when the official's residency status expires. Note: To view this function, you must select Resident above.
Site	Dropdown list	Site where this official is assigned, as selected from a predefined list. The site selected will be the only site where the official can be assigned, unless the user has multi-site permission. Selecting All Sites will make the official available to all sites.
SSN	Text	Social Security Number of the official.
Home Phone	Numeric	Home phone number of the official. Area code is required, but the extension number is optional. Either Home or Work phone required.
Work Phone	Numeric	Work phone number of the official. Area code is required, but the extension number is optional. Either Home or Work phone required.
Cell Phone	Numeric	Cell phone number of the official.
Pager Phone	Numeric	Pager number of the official.
Fax	Numeric	Fax number of the official.
Other Phone	Numeric	Other phone number of the official.
E-mail	E-mail	E-mail address of the official.
Gender	Dropdown list	Gender of the official, as selected from a predefined list.
Date of Birth	Date	Birth date of the official, in month, day, year format. Click the calendar icon to select a date from the pop-up calendar.
Membership Overusage?	Checkbox	Select this checkbox to flag membership punch cards that have been used over the number of allotted punches. Note that officials can also be customers. This functionality is not related to the 'official' functionality, but to the official as a customer.
Notes	Text	Additional notes about the official that will be displayed on the customer (public access) site for customers browsing activities. Notes could include information about the qualifications of the official.
Security Information
Login Name	Text	Login name of official for online access to the customer (public access) site
Password	Text	Password for online access. Type the same password again for verification. Case sensitive.
Question	Dropdown list	Security question to be asked if the official forgets password and requests a new one. If answered correctly, a new password will be e-mailed to the official's e-mail address. The customer also can change the question by clicking the underlined Change question link then selecting a question from the dropdown list and entering the new answer.
Answer	Text	Answer to the security question. Type the same answer again for verification. Case sensitive.
Official Information
Prevent Further Use?	Checkbox	Select this checkbox to retire the official record so that it does not show up when attaching officials to activities.
Public Information?	Checkboxes	Select the checkboxes to display them as part of official personal information on the customer (public access) site.
Allow Online Administration	Checkbox	Select this option to allow officials to view their personal schedules on the public site.
Official Skills
Available	Listbox	List of available official skills that can be attached to officials. An official may have multiple skills, and a skill may be attached to multiple officials. Select a desired skill, then click on the right-arrow button to add it to the official's skill set (skill will be transferred to the Selected listbox).
Selected	Listbox	List of skills included in the official's skill set. Select a desired skill, then click the left-arrow button to remove it from the official's skill set (will be returned to the Available listbox).