Activity attendance sheet - daily

Filters

Report Filter

Hyperlink

The following filters are available on the Attendance Sheet - Daily page: Activity, Parent Season, Child Season, Organization Department, Activity Category, Activity Type, Activity Start Date range, Center, Supervisor, Instructor, Activity Meeting Date range, and Activity Skill.

Note that the center associated with an activity is the center where the first activity booking/meeting occurs.

So if someone selects one or more centers for the new filter, the report includes only those activities whose first booking is at a facility belonging to that center.

Click the Report Filter link to learn more about reports and their filters.

Options

Miscellaneous

Dropdown list

Options for report configuration. The choices are:

• None - displays the standard attendance sheet with the list of enrollees, and space for their time in/time out, and signatures for manual attendance sign-up

• Blank sheet (without enrollees) - displays a blank sheet that can be printed and manually modified. The grid will still display the activity dates, but without the list of enrollees.

• Show attendance for each enrollee - displays the sheet with attendance already marked for a past date. This is used if attendance records are entered in the system on the Attendance Form page.

Activity Status

Dropdown list

Option to only include activities with a particular status, as selected from a predefined list.

The options include:

• Open - Activities that are still open for registration.

• Closed - Activities that have been closed for registration.

• Cancelled - Activities that have been cancelled and will not be held anymore.

• Tentative - Activities that are scheduled but not yet fully certain to run. Activities whose enrollment are way below the minimum enrollment required may be placed on Tentative status. Note that retired activities that are copied to a new season will also get this status, until the status is changed to Open.

• On Hold - Activities that have some technical issues (for example, instructor may not be available) and may end up not running.

• Retired - Activities that will not be offered anymore.

• Date Conflicted - Activities whose facility schedules have conflicting dates. These activities may end up not running at their original facilities so will need to have them updated prior to being switched to Open.

• Any Status - Include all activities regardless of status.

Customer Name Format

Dropdown list

Option to list customers either by Lastname, Firstname, or Firstname, Lastname.

Retired

Dropdown list

Option to filter reports by customer status. The options are:

• All Customers - includes both retired and active customers

• Exclude Retired - includes only active customers

• Only Retired - includes only retired customers

• Portrait (page is taller and not as wide)

• Landscape (page is wider and not as tall)

Note: The report data is not changed based on the page orientation you select.

Show Authorized Pick Ups?

Dropdown list

Option to show the authorized pickup list for the student.

This allows staff to easily verify who is allowed to pick up the student.

Include Withdrawn Participant?

Checkbox

Participants who withdraw from the activity are displayed on the report with a “W” for each meeting date after they withdrew.

Team Attendance Sheet

Checkbox

Option to include team attendance sheets in the report.

These will be displayed after the individual activity attendance is listed.

Show Customer Alternate Keys?

Checkbox

Option to include alternate keys and information relating to alternate keys in this report.

Show Customer Pass Numbers?

Checkbox

Option to include customer pass numbers and information relating to customer pass numbers in this report.

Show Private Lesson Only?

Checkbox

Select to display data only for activity sessions which are marked as private lessons.

Include Planned Absences?

Checkbox

Option to include a sub-section that lists the planned absences for each customer.

Include Make-up Class Customers?

Checkbox

Option to include make-up class customers as part of the report.

Output type

Dropdown list

Option to select the output type or format of the report, from a predefined list.

The options are Adobe Acrobat Reader, HTML, or Microsoft Excel.

Save Report Definition

Report Title

Text

Option to save the report definition for later use.

Click the Report Filter link to learn more about report titles.