Entering attendance

Attendance tracking allows you to monitor the participation of instructors for and registrants in activities and teams.

1. Choose one of the following:

• Go to Front Desk. In the side-bar, click Registrations and select Attendance.

• Go to Administration > Registration Settings > Attendance.

2. On the Attendance Search page, choose one of the following search methods:

• In the Attendance for Instructor subsection, specify one or more instructors that you want to enter attendance for.

• In the Attendance for Date Range subsection, specify a date range in order to enter attendance for bookings within those dates.

• In the Attendance for Activity subsection, specify one or more activities that you want to enter attendance for.

• Use any combination of the three methods above to enter attendance for specific activities within a specific date range and taught by specific instructors.

3. Click Search.

4. Select the activities that you want to enter attendance for, and click View Attendance.

5. In the Options section, select one of the following methods to group each instructor's attendance records from the Group Results by list:

• To see the attendance records grouped first by instructor and then chronologically by date, select Date/Time.

• To see the attendance records grouped first by instructor and then alphabetically by customer, select Customer

• To see the attendance records grouped first by instructor and then alphabetically by activity name, select Activity.

• To see the attendance records grouped first by instructor and then by the day of the week, select Day of The Week.

6. Click Submit.

7. Choose one or both of the following:

• Enter attendance for participants.

  1. In the Attended column of the Participant Attendance section, select the attendance code for each registrant.

  Note: For private lessons, if you select an attendance code which is marked as needing to be rescheduled, the Re-Schedule checkbox is automatically selected. Charges are not changed until you reschedule the lessons.

  2. To allow or deny authorization for a make-up class, if applicable, click Yes or No in the Make-up Class Authorized? column.

  3. To schedule a make-up class for an absent attendance code, click Schedule Make-up Class, if applicable.

• Enter attendance for instructors.

  1. In the Attended column of the Instructor Attendance section, select an attendance code for each instructor.

  2. If the listed instructor did not teach the class, select a Substitute Instructor from the dropdown list.

  3. (Optional) To change the payroll information for a substitute instructor, click Change Substitute Instructor Payroll.

Note: You can specify a default instructor or customer attendance code for all registrations if you select Mark all meeting dates as attended by instructor as the default? or Mark all meeting dates as attended by customer as the default? in the Attendance Options section of the Registration Configuration window.

8. Click Save.

Note: For complete descriptions of the options on this page, click here.

Related topics

Overview of attendance

Entering activity attendance in a batch

Adding or modifying an attendance code

Authorizing a make-up class for a customer

Scheduling a make-up class for a customer