Searching for resource availability

Use the Reservation Availability Search page to search for facilities, equipment, equipment packages, and instructors to book or reserve.

1. Go to Front Desk. In the side-bar, click Reserve and select Availability - Items.

2. On the Reservation Availability Search page, enter details that you want to use to search for available facilities, equipment, equipment packages, or instructors.

3. Choose one of the following:

• See availability for the resources you are searching for in a monthly calendar format.

  1. In the Show Calendar section, specify the number of calendar months to show and the starting month/year.

  2. Click Show Calendars.

  3. For each resource listed, select the months that you want to view calendars for in the Availability column.

  4. Click Show Calendars.

  5. On the Reservation Times page, choose one or more of the following, if applicable:

  • If you want to create multiple bookings and if most bookings start and end at the same time, enter a Default start time and Default end time near the top of the page. You can override these times for individual bookings or facilities.

  • If you want to create multiple bookings and set default start and end times (different from the overall default times above) for a specific facility, enter the Starting Time and Ending Time in the section for the facility that has those booking times as default.

  • Select the calendar dates that you want to book. You can click each day individually on the calendar or select multiple days at once. Click on the green checkmark to select all days in a week or all of one day in a month. Click Select All to select all days in a month.

  • To specify the start or end time of a booking for a specific date (if different from the default start and end times), click the numbered link of the date that you want to change.

  6. Click Reserve All.

• See a list of available spots for the resources you are searching for.

  1. In the Show Open Blocks of Time section, enter the dates, times, and days of the week that you want to view available spots for.

  2. Enter the length of time that you want to book in the Time Requested box.

  3. Click Show Open Blocks of Time.

  4. On the Resource Availability List page, select the blocks of time that you want to book in the Available Time column.

  5. Enter the number of attendees for the bookings in the Attend/Qty box for each resource that you want to book.

  6. Click Reserve Blocks.

4. On the Event Detail page, enter information about the event and reservation, then click Continue.

5. On the Confirm Candidate Resources page, select the resources that you want to book and confirm the requested booking dates, then click Reserve Selected.

6. Search for and select the customer or company that you want to link to this reservation.

7. On the Reservation Fees page, specify the fees that you want to charge for this reservation, then click Submit.

8. Pay for the transaction and finish the receipt as usual.

Related topics

Overview of permits

Reserving a facility, a piece of equipment, or an instructor

Return to Reservations